Participant Guide for Zoom Meetings

Practical help for your participants who are new to Virtual Programming

This downloadable and customizable template includes guidance for your youth participants like:

  • Materials needed to join a Zoom meeting
  • Zoom setup and audio/video settings
  • Common Zoom functions and best practices
  • Participant expectations while on Zoom
  • Links to “getting started” guides and videos

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You will need: 
  • An internet connection – broadband wired or wireless
  • Headset/earbuds with microphone
  • Webcam – built-in or USB plug-in

*NOTE: If you are unable to join from Zoom on a computer or mobile device, then you can join on the telephone instead. Dial the phone number provided; then enter the Meeting ID and password when prompted.

*TIP: If you use a headset or earbuds with a mic, be sure to plug those in to your computer before joining the Zoom meeting.

Enter the Zoom meeting using a computer or the zoom app:

Your meeting host will provide the URL to the Zoom room as well as a Meeting ID and a password. Simply click the URL or paste into your browser of choice to open the meeting. You will be asked to provide the Meeting ID and password. This will get you to a “Waiting Room”. The meeting host will then give you permission to join the meeting. Audio and video setup:

After launching the Zoom meeting from the meeting URL, you will be prompted to join the room’s audio. Click “join audio by computer.” Zoom allows audio participation through your computer’s internal speakers, a headset, or a phone line.

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